Meeting Minutes

The UA has a meeting every Sunday starting at 9pm. These meetings are open to the public and comprise all of the UA’s decision-making. The meetings follow a basic format:

  1. Roll call
  2. Open Forum – An opportunity for guests & members alike to share their thoughts on anything they believe requires the UA’s attention.
  3. Reports – The President, VP, Treasurer and Speaker all have an opportunity to report on any new developments.
  4. Project Updates – Each committee presents updates on any projects that Representatives or Associate Members have been working on.
  5. New Business – New items which require the UA’s attention, including discussion papers, resolutions and any special elections.
  6. Old Business – Business that had been tabled from the prior meeting.
  7. Communications – The final part of the meeting, closed to public, in which members share personal updates from the week.

The UA encourages members of the public to attend our meetings – especially the ones that involve pieces of legislation which will personally affect the student.
The meetings are held every Sunday at 9pm in the Benjamin Franklin Room in Houston Hall.

(Article 2, Section 6) Meetings of the Undergraduate Assembly shall be: a. Chaired ordinarily by the Speaker,
b. Held least twice a month during the fall and spring semesters, and otherwise at
c. Not held without twenty-four (24) hours public notice,
d. Called by the President, by the Executive Board, the Steering Committee, or by a such times as its membership or the President shall deem appropriate, petition signed by either twenty-five (25) percent of the total number of UA members in office or twenty-five (25) undergraduates, provided for by this Constitution,
d. Open for their entire duration to all undergraduates without exception, save that
e. Conducted in accordance with such procedures as the Bylaws shall provide,
f. Quorate by the presence of a majority of all members,
g. Each inclusive of a certain time, provided for in the Bylaws, for undergraduates to bring their concerns to the UA’s attention.


Minutes for 2017-2018 (45th UA Session)

Notes from the meetings during the current UA session are available for viewing and download below.  If you need more detailed information or would like additional documents, please let us know and we will try to help you. A summary of topics discussed are located below each link.

General Body Meeting 11/19/17

AOD and Anti-Hazing Policies, SHAB Discussion, Test banks, Uncoordinated dual degree, Peer advisors, Leave of Absence, and FGLI library

General Body Meeting 11/12/17

City 6 Conference, Airport Shuttles, Reimbursement for art supplies, CAPS diversity, promoting green living certificate, Random Acts of Kindness

General Body Meeting 11/5/17

Joint NEC Sunset Bylaw Ammendment, Midterm Review Week, Hazing on Campus, Student Rec Center, Mental Health resources on syllabi

General Body Meeting 10/29/17

Campus Conversation, DACA Updates, Academic Advising, CAPS and student life, Penn Face revamp, Priority registration for athletes, Tampon initiative, Leave of Absnece Project

General Body Meeting 10/22/17

Uncoordinated dual degree advisor, nursing clinical fees, testbook guide, diversity in wharton concetrations, PULSE survey

General Body Meeting 10/15/17

VPUL Meeting, Retreat discussion, Leave of Absnece communication and programming, ASAM Program, Hill Dining Hall guest access, UC Committee on open expression

General Body Meeting 10/1/17

APSC contingency request, ice machines in college houses, dining plan through housing, SCC moratorium updates

General Body Meeting 9/24/17

Associate member applications, Support for students affected by DACA resolution, University policy on Test banks, CAPS open house

General Body Meeting 9/17/17

Legal services coordinator, Hurricane Irma and Harvey Food Drive, Recylcing bins in Huntsman GSRs, Counting Cis as language requirement

General Body Meeting 9/10/17 

Upcoming CAPS admin meeting, slack, election of budget and finance committee, OFSL CFA addition, Penn Dining and UA thermos project

General Body Meeting 4/16/17

Upcoming adminisrative meetings, associate membership, cabinet, website bios, confirmation of SPT, Fresh Grocer discussion paper

Minutes for 2016-2017 (44th UA Session)

Notes from the meetings during the current UA session are available for viewing and download below.  If you need more detailed information or would like additional documents, please let us know and we will try to help you. A summary of topics discussed are located below each link.

General Body Meeting #21 44th Session (Sunday March 26, 2017) 

UA-NEC Flex Seat Amendment, Campus Resources on Syllabi Resolution, Pass/Fail Resolution, Makeup Midterm Flexibility Resolution

General Body Meeting #20 44th Session (Sunday March 19, 2017) 

Club Recruitment Guidelines, Committee on Undergraduate Assembly Debates Approval Resolution, UA Bylaw Amendment: University Council Flex Seats, UA Bylaw Amendment: Endorsing Statements. 

General Body Meeting #19 44th Session (Sunday February 26, 2017) 

Past University Council, Annual Budget was confirmed, University Council Appointment Process was confirmed, Reducing number of Minimum Presidential Debates (minimum debates changed from 3 to 2), Advisory Board for Career Services, Mental Health Social Media Campaign, and Task Force on a Safe and Responsible Campus Community Town Hall. 

General Body Meeting #18 44th Session (Sunday February 19, 2017) 

Meeting with Council of Undergraduate Deans, Trustee meetings (budget), No Apologies Initiative, CIS-001 Course, University Council, XCAT Guide.

General Body Meeting #20 44th Session (Sunday March 19, 2017

Commencement Speaker Advisory Board, Trustee Meetings (financial), Penn Labs Fall 2016 Review (attached below), Pass/Fail Policy Change, Quaker Career Closet, Task Force on a Safe and Responsible Campus Community. 

General Body Meeting #16 44th Session (Sunday February 5, 2017 

Commencement Speaker Selection Update, Past University Council, Update on action facing Immigration/Muslim Ban, Club Recruitment Guidelines, Unexpected Nursing Fees. 

General Body Meeting #15 44th Session (Sunday January 29, 2016) 

Election Eligibility Resolution, Quaker Career Closet Discussion paper

General Body Meeting #14 44th Session (Sunday January 22, 2016) 

SCUE Collaborations, Penn Recreation Associate Director Search Committee, Provost and President Ad-Hoc Committee Undergraduate Representatives, Funding Steering Committee, Name Tags for Bon Appetit Members, Meatless Mondays Programming

General Body Meeting #13 44th Session (Sunday January 15, 2016) 

Attendance Bylaw Amendment, 2019-2020 Academic Discussion Paper, UA Clothing Drive

General Body Meeting #12 44th Session (Sunday, December 4, 2016)

Provost and President's Task Force, Provost Selection Committee, Course Cost Reduction, Student Disability Services, Winter Clothing Drive, IFC Education, Unexpected Nursing student expenses, XCAT System Guide. 

President's and Vice President's Platform Updates which can be found here

General Body Meeting #11 44th Session (Sunday, November 20, 2016)

Philly 5 Meeting and Statement, Open Forum at Next University Council Meeting, Airport Shuttles, Crisis Text Line at Penn, Refillable Water Station Initiative, Student Wellness Ambassador, Amending the University's Religious Observance Policy. 

General Body Meeting #10 44th Session (Sunday, November 13, 2016) 

General Body Meeting #9 44th Session (Sunday, November 6, 2016)

Clarification of Backpack check policy in Van Pelt by Director of Libraries, How to be Successful with CAPS, AC in Student Dorms, College Admissions Student Outreach Program, and Dual Degree Advising. 

General Body Meeting #8 44th Session (Sunday, October 30, 2016) 

Creating a Positive Club Recruiting Experience, Faculty Diversity, PennCard Fees, Accessing Journals at Penn, and Career Headshots Update

General Body Meeting #7 44th Session (Sunday, October 23, 2016)

TAP Registration Hold Update, New UA Members, Budget Committee Election, IFC New Member Education, "Even at Penn" Video Series, Recap of Meetings with VPUL, Social Justice Scholars Program

General Body Meeting #6 44th Session (Sunday, October 16, 2016)

New UA Speaker elected, Attendance Policy for UA members, Penn Labs meeting update, Feminine Products, Net Price Calculator, XCAT System, Wharton-College Minor, and meeting with SRFS (Questions about financial aid and outside scholarships)

General Body Meeting #5 44th Session (Sunday, October 2, 2016)

Penn Wellness Student Program Discussion Paper, Meetings with Amy Gutmann and SRFS, Council of Undergraduate Deans, UA Steering, and Nursing Clinical and Lab Fees. 

General Body Meeting #4 44th Session (Sunday, September 25, 2016)

Recent campus incidents, UA-NEC Flex Seat Ad-Hoc Committee, Associate Member Applications, New Members, Philomathean Society Contingency Request, First Generation Low Income Program, and FanFeast Update

General Body Meeting #3 44th Session (Sunday, September 18, 2016) 

Update by the IFC Exec Board during Open Forum, recap of Facilities and Read Estate Services meeting, Proposal for new College-Wharton minor, improving the xCAT system, American Society and Cultural minor, and Faculty Diversity

General Body Meeting #2 44th Session (Sunday, September 11, 2016) 

University Council Representation, Peer Community Wellness Guide, Commencement Speaker Selection Survey, UC Working Group between NEC/UA, UA Steering, Election of Budget and Finance Committee 2016-2017, and Funding Steering Assembly Membership Confirmation.

General Body Meeting #1 44th Session (Sunday, April 24, 2016)

Meeting with Provost Price, Meeting with Executive VP Craig Carnaroli, Meeting with Student Registration and Financial Services, Meeting with VPUL Communications, Meeting with Cultural and & Resource Center Directors, New Cabinet. 



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